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Author Guidelines

Revised 6 January 2020

The Ohio Journal of Science (OJS) has published peer-reviewed, original contributions to science, education, engineering, and technology since 1900. Authors include academic, government and industry professionals, undergraduate and graduate students, and high-achieving high school students. The OJS encourages submission of manuscripts relevant to Ohio, but readily considers all submissions that advance the mission of The Ohio Academy of Science to foster curiosity, discovery and innovation to benefit society. Because the OJS is an international multidisciplinary journal, authors should write clearly, concisely, and avoid excessive jargon to assure broad understanding of their work by readers in diverse fields. Direct questions to the Editor ojs@ohiosci.org.

Categories of Submissions

  • Unsolicited manuscripts that present quantitative or qualitative data:
    • Brief notes, such as field notes, of fewer than 2000 words with a single figure or table
    • Research reports of approximately 7000 words that may have multiple figures and tables
  • Solicited manuscripts:
    • Book reviews of approximately 1000 words
    • Research reviews in the form of extensive literature reviews of approximately 5000 words

Style

Use Scientific Style and Format: The CSE Manual for Authors, Editors, and Publishers, 8th Ed. Linked here is a free 30-day trial: http://www.scientificstyleandformat.org/Home.html. Manuscripts must adhere to the following format:

  • Use Microsoft® Word.
  • Type within 1-inch margins all around on 8.5 x 11-inch paper.
  • Left-justify text using 12 point type.
  • Double space text including the title, author information, abstract, text and references.
  • Use Arabic numerals rather than words when the number designates anything that can be counted or measured (7 samples, 43 species) with 2 exceptions:
    • To begin a sentence (Twenty-one species were found in…)
    • When 2 numeric expressions are adjacent in a sentence, spell out the number easiest to express in words and leave the other in numeric form (e.g., The sections were divided into eight 4-acre plots.)
  • Measurements and physical symbols or units shall follow the International System of Units (SI Le Système international d’unités) with metric units stated first, optionally but ideally followed by United States units in parentheses (e.g., xx grams (xx ounces)).
  • Avoid personal pronouns.
  • Use active voice.
  • Embed all Tables and Figures in the manuscript and supply separate files for each figure in jpeg or tiff format. Name separate figure files as Fig. 1, Fig. 2, etc.

Tables. Type tables double spaced, one table to a page, numbered consecutively, and insert in the manuscript at the appropriate place.  Because tables must be individually typeset, consolidation of data into the smallest number of tables is encouraged. A horizontal double underline should be made beneath the title of the table, and single underlines should be made the width of the table below the column headings and at the bottom of the table. Do not use vertical lines, and do not place horizontal lines in the interior of the table. Use footnotes to clarify possible questions within the table, noted by asterisks, daggers, or other symbols to avoid confusion with numerical data. Tables should be referred to parenthetically in the text. For example: (Table 1).

Figures. The Journal publishes full-color figures online. Prepare B&W graphs with contrasting line weights or symbols to assure data clarity. Figures may be photographs, computer-generated drawings, or graphs and should be placed in the manuscript at the appropriate place. All illustrations are referred to as "Figures" and must be numbered consecutively. Illustrations other than those generated by the author(s) must include permission for use and credit to the originator in the caption. The size and proportion of each illustration should be suitable for reduction to a single column. Avoid excessive white space. The designer will reduce most illustrations to one column width (85.5 mm (3 and 3/8 inches)) or two column widths (177.8 mm (7 inches)). Font size must ensure readability after reduction. Incorporate a dimensional scale and a North compass point on maps and add scale to maps or other illustrations to assure accuracy if reduced in final print. Each figure must have a complete caption that is typed, double-spaced, below the figures in the manuscript. Figures should be referred to parenthetically in the text. For example: (Fig. 1, Fig. 2, etc.).

Footnotes. Text footnotes shall not be used, with 2 exceptions:

  • A footnote to name(s) of author(s) to indicate present address different from that at which the research was done, or to indicate the author to whom inquiries should be directed
  • Footnotes to tables to promote clarity

Format

Compose the manuscript in the following order:

Title. A title should be as descriptive as possible, especially for field studies.

Author names. Include author names and affiliations, and designate corresponding author with complete mailing information, phone number and email address.

Abstract. Abstracts shall be informative and not indicative. Within 250 or fewer words, using simple, declarative sentences, state the contents of the paper including the study’s purpose, question or hypothesis, methods, results, and conclusions or significant new understandings.

Key Words for Indexing. Provide 3 to 5 terms (metadata) for indexing the submission. Separate terms with semicolons (term1; term2; term3).

Running head. State 3 to 5 words, primarily from the first few words of the title, which will be used at the top of the printed page in the final layout.

Introduction. Describe the knowledge and cite the literature that gave rise to the project’s objective, goal, problem, question examined by, or the hypothesis posed for the research.

Methods and Materials. Describe the research design, the methods and materials used in the research (subjects, their selection, equipment, laboratory or field procedures), and how you analyzed the findings.

Results. The text of the results should be a descriptive narrative of the main findings. This section should not list tabulated data in text form. Parenthetically include references to figures and data tables. Indicate (n=x) the number of trials, samples tested, or subjects surveyed. Here or in the Discussion section, use the term "significant" only if you report the results of a statistical test.

Discussion. Compare and contrast the data collected with that previously reported in the literature. State the extent to which the results answer the research question or support the hypothesis. Include conclusions or significant new understandings. Briefly describe the limits of the study and suggest or describe additional research needed only if you can be exceedingly explicit.

Acknowledgments. Recognize colleagues or institutions that provided financial or other support for the research or preparation of the manuscript.

Literature Cited. Arrange references to scientific literature cited in the text alphabetically by last name of first author. There must be a 1:1 concordance between in-text (name-year) citations and the list of references.

Research Articles Format:

General form:

Name(s). Year. Article title. Abbreviated journal title. Volume (issue):inclusive pages. Endeavor to add the Digital Object Identifier (DOI) at end of each reference. The DOI must take this format: https://doi.org/10.xxxx/xxxxx.

You may find abbreviations for journal names here: https://cassi.cas.org/search.jsp

To comply with the terms of the publisher's Crossref membership, Digital Object Identifiers (DOIs) must be included with references when they are available. To check for DOIs, use the free DOI Lookup form on the Crossref website (https://www.crossref.org/guestquery/).

In-text reference citation:

Traumatic life events and post-traumatic stress disorder (PTSD) are endemic among American civilians (Kessler et al. 1995). Each year... 

End reference:

Kessler RC, Sonnega A, Bromet E, Hughes M, Nelson CB. 1995. Posttraumatic stress disorder in the National Comorbidity Survey. Arch Gen Psychiatry. 52(12):1048–1060.

Multiple Works Published by the Same Author in the Same Year

In-text reference:

Cold hardiness in cereals (Andrews 1960a, 1960b) is affected by . . .

End references:

Andrews JE. 1960a. Cold hardiness of sprouting wheat as affected by duration of hardening and hardening temperature. Can J Plant Sci. 40(1):93–102.

Andrews JE. 1960b. Cold hardening and cold hardiness of young winter rye seedlings as affected by stage of development and temperature. Can J Bot. 38(3):353–363.

Multiple Works Published by the Same Author in Different Years

In-text reference:

Smith’s studies of arbovirus infections (Smith 1970, 1975) have shown that . . .

End references:

Smith CE. 1970. Studies on arbovirus epidemiology associated with established and developing rice culture. Introduction. Trans R Soc Trop Med Hyg. 64(4):481–482.

Smith CE. 1975. The significance of mosquito longevity and blood-feeding behaviour in the dynamics of arbovirus infections. Med Biol. 53(5):288–294.

Multiple Author Citation

List all authors up to 10. For greater than 10 authors, list the first 10 followed by "et al."

Books

Author(s). Year. Title. Place of publication: publisher name. Number of pages.

End references:

Voet D, Voet JG.  1990.  Biochemistry. New York: J Wiley. 1223 p.

Electronic Sources

Include standard name-year format followed by accessed date and full URL in parentheses for weblinks and the DOI for publications having a DOI. Examples:

Web-link:

Jones CD. 2017. Analyses of Boron and Cadmium. J Chem. 113(2):1-23. (Accessed 13 Nov 2017 www.JChem.org)

DOI example:

Resh VH, Brown AV, Covich AP, Gurtz ME, Li HW, Minshall GW, Reice SR, Sheldon AL, Wallace JB, Wissmar RC. 1988. The role of disturbance in stream ecology. J N Am Benthol Soc. 7:433–455. https://doi.org/10.2307/1467300

Especially when citing books and lengthier journal articles, the author shall endeavor to cite a page number when referring to a specific piece of information in a referenced work. For example: (Horton 2015 p. 42).  This is preferable to placing a specific page reference in the end reference, as key end references are often referred to multiple times by the author.

 

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  1. The submission has not been previously published, nor is it before another journal for consideration.

  2. The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

  3. All authors shall have made (1) substantial contributions to conception and design, or acquisition of data, or analysis and interpretation of data and (2) drafted the article or revised it critically for important intellectual content. Additionally, first authors and corresponding authors—who may be the same person—shall (3) have authority for final approval of the version to be published and (4) agree to be accountable publicly for the accuracy and integrity of the article. Modified from: ICMJE Recommendations for the Conduct, Reporting, Editing, and Publication of Scholarly Work in Medical Journals. Updated 2016. (Accessed 28 Nov 2017 http://www.icmje.org/icmje-recommendations.pdf)

  4. The manuscript file is in Microsoft® Word format and figures are embedded and attached as separate jpeg or tiff files.

  5. In a separate Microsoft® Word file, submit full contact information including phone numbers and email addresses of 3 to 5 individuals qualified to review your manuscript for whom you have had no personal or professional relationship or contact for at least the past 5 years. Include the manuscript’s title and your name at the top of the file.

  6. The author acknowledges that if the manuscript is peer-reviewed and accepted for publication, there will be a page charge fee of $50 per final layout page for non-members of the Academy.

 

Copyright Notice

This agreement takes effect upon acceptance of the Submission for publication.

By submitting this agreement, the author hereby grants to The Ohio State University, on behalf of its University Libraries’ Knowledge Bank, 175 W. 18th Avenue, Columbus, OH, 43210 (hereinafter "Publisher") the non-exclusive right to reproduce, translate, display, and/or distribute the Submission (including the abstract) as part of The Ohio Academy of Science’s Ohio Journal of Science (“Journal”), in print and electronic format and in any medium. You also agree that the Publisher may make and retain more than one copy for the purpose of preservation, security, and backup. You represent that you, as sole author and/or on behalf of your co-authors, have the authority to grant the rights contained in this agreement. You also represent that your Submission does not, to the best of your knowledge, infringe upon anyone’s copyright. If the Submission contains material for which you do not hold copyright, you represent that you have obtained the unrestricted permission of the copyright owner to grant the Publisher the rights in this agreement, and that such third party owned material is clearly identified and acknowledged within the text or content of the Submission. Alternatively, you represent that your use of third party material is allowed because the material is in the public domain or you have performed a fair use analysis and reasonably believe your use is permitted.

The author understands that the Publisher may grant these same rights to Journal. Additionally, the author also grants the right to both Journal and Publisher to enter into agreements with third party entities that grant such third party entities any or all of the rights that author has granted to Publisher herein. The aforementioned rights may include the rights necessary to index and abstract the Submission. 

The author agrees that any subsequent publication of the Submission will credit the Journal as the site of first publication and provide a link to the Journal website.

The Ohio Journal of Science is published under a Creative Commons Attribution license, to allow for certain types of reuse without permission. By submitting this agreement, the author agrees to apply a CC BY license to the Submission upon publication. 

 

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